Job title: Facilities Officer

Salary: njc pt 12 – £29,642 (pro rata)

Reporting to: Operations Manager

Working hours: It is envisaged that this role could be two part-time roles of 14 hours p/w or one full-time role of 27.5 hours p/w with split shifts when late closings are required. 

Probation Period: 6 months

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Job Purpose

To ensure the safe, efficient, and effective maintenance of the library and museum buildings, grounds, equipment, and facilities. The postholder will support the preservation of collections by maintaining appropriate environmental conditions, carrying out routine repairs, overseeing contractors, and ensuring compliance with health and safety requirements.

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Key Responsibilities

Building and Facilities Maintenance

• Carry out routine inspections of buildings and facilities
• Undertake minor repairs and maintenance including painting, decorating, basic carpentry, plumbing, and electrical tasks where appropriate
• Ensure heating, ventilation, air conditioning, and environmental control systems are operating effectively
• Report significant defects and arrange repairs when required
• Assist with pest management procedures and preventative conservation measures
• Respond promptly to building issues that could affect collections, including water ingress, or environmental fluctuations

Health and Safety

• Conduct routine safety checks and inspections
• Assist with fire safety procedures, emergency planning, and evacuation drills

Contractor Management

• Liaise with external contractors and service providers
• Ensure contracted work is completed to specification
• Monitor service contracts and scheduled maintenance

Building Security

• Assist with opening and closing procedures
• Support site security through regular building checks
• Respond to alarm activations and emergency call-outs as required

Record Keeping

• Maintain maintenance logs, inspection records, and compliance documentation
• Monitor maintenance schedules and planned preventative maintenance programmes

General

• Provide support for exhibitions and events as required
• Assist with room set-up and equipment installation

Person Specification

Essential

• Practical skills and experience of building maintenance, facilities management, or a related trade
• GCSE or equivalent in English and Maths
• Good communication and record-keeping skills
• Knowledge of health and safety regulations
• Ability to work independently and prioritise workloads
• Ability to work flexibly and respond to emergencies

Desirable

• Experience working in a museum, library, archive, heritage, or public building
• Training in fire safety, first aid, or manual handling

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Application Process

Interested candidates are invited to submit their application by Monday 19^th October at 4pm. Please send us an up-to-date CV and a cover letter telling us how you fit our requirements to info@linenhall.com. 

The Linen Hall is an Equal Opportunities Employer